FACT: Most Excel files either have way too many borders, or not enough. The reason? Formatting borders with the mouse is inconvenient and time consuming.

The solution? Watch this video and learn 6 Excel shortcuts for the most common border formats.

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Can I ask you a personal question? How much time are you spending creating borders? If it’s any more than a few seconds, you’re taking way too long.

But don’t worry, in this video, I’ll show you how to create the exact borders you want, fast.

We all know borders are important because it separates information, like headers or total rows from the rest of the table.

But the real question is how do we create the exact borders we want and how do we do it efficiently? We can actually do it very, very fast and very efficiently with the following shortcut.

So for the PC, we want to do things like CTRL + SHIFT + & to create an outside border on the current selection. Let me show you how this works, right? If I’m over here and I do CTRL + SHIFT + &, it looks like nothing happened, but as soon as I move the selection away, I’ve left that outside border there in place. It’s there, it’s waiting, it’s awesome.

You can even select a few different cells and then do that shortcut CTRL + SHIFT + & and then you move aside and you get that same effect.

Let’s go to the next shortcut. Over here is the CTRL + SHIFT + _ (Underscore) to remove the outside border from the current selection. So, if I want to take this one only, I can do CTRL + SHIFT + _ (Underscore) and it’s going to remove it, or I can take an entire selection like this and overlap it that way, if I want to save some time to do it across the board.

The memory trick here is to think of it as an ampersand, you’re adding a lot of borders, hence the outside, everything up on a perimeter of the current selection.

The underscore is like a blank, so you want to fill in the blanks, right? It’s going to remove whatever border you had on the outside.

The next series of shortcuts are going to be a little bit more involved, in the sense that we have the ALT + H + B and then a letter. So, the way that works here is…let me show you each example. ALT + H + B Home Border and we get a ton of options, but we don’t want to use all these because they’re not as useful.

In fact, the P is really helpful because it’s going to be the top. Now, T was already taken, but P, you want to think of it as popping the top off the Pringles. It’s a lot of P’s in the sentence but it basically helps you remember to put it towards the top, right?

If you want to do the bottom, it’s ALT + H + B + O for the bottom. Think of O as like, the original flavor of Pringles, which is the bottom of the barrel, because some people hate it, apparently. And you can also think of it as like a Pringles can on a table and tracing a pencil around it and it draws a little O there. So ALT + H + B + O will get you to the bottom of whatever the current selection is.

In contrast, ALT + H + B + L is for left border, ALT + H + B + R is for right, those are really straightforward. So again, you can do all the directions you want based on the current selection if you just start with the ALT + H + B and then a letter that corresponds to the border that you want.

Things are a little bit different for the Mac. So, if we want to go back to the other sheet here, we’ll see that, in fact, the same things can be achieved, but it’s done a little bit differently.

So, with the Mac, you want to use the OPT + COMMAND + 0 (Zero) to add the outside border. If you look at it, it’s kind of like an outside perimeter. Sort of. But basically, helps you draw the outside border.

If you do the OPT + COMMAND + _ (Underscore), that’s the same to remove the outside border, and then this is one of those rare cases where Mac is better than a PC, in terms of the default shortcuts, because you just use the arrows. You do OPT + COMMAND + UP up to create a top border, DOWN for a bottom border etc. etc. I think that’s awesome and I love that about the Mac shortcuts there. So, if you have a Mac, enjoy it while you can.

Let’s see these bad boys in action, right? Go ahead and go to these different tabs and actually complete these exercises. So, you want to make the left section here match with the right section in the example, and use the borders shortcuts that we just learned.

So, select the cells you want first and then put into effect the actual shortcut CTRL + SHIFT + &, in this case, and you’ll just go through and fill in everything until it looks identical and until you pretty much have this down cold. So, go ahead and practice it for the outside border, removing borders, top, bottom, left, right, and if you’re feeling fancy, little challenge, anyone want to play pong, anyone? Yeah? Okay, great.

Don’t forget to visit excelshir.com where you can download these exercises, along with other free resources such as keyboard shortcut cheat sheets for both PC and Mac.

Thanks for watching and I’ll see you next time. And share that Excel love. Yeah, it’s contagious.

Cell Alignment isn’t just for the obsessive excel user, since it can singlehandedly make or break the overall presentation of a report. I’ve sat in on year end evaluation meetings before, trust me.

In this video, I will show you how to align cells consistently every time with a few simple excel shortcuts.

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Nothing will drive a person crazier than when cells do not line up.

I kid you not. I had a client once whose entire purpose for hiring me was to line up the cells in a report.

And it might seem trivial, but in fact, this can make or break the professionalism of a report. And today I’m going to show you how to do it.

Whether you’re aware of it or not, you are already aligning cells left, right, center, all the time, but you’re probably using the mouse. And today I’m going to show you how to use the keyboard to cut that time down significantly.

It really comes down to a very straightforward series of steps. The whole beginning is to hit ALT + H for Home and A for Align, and then it’s going to be a letter that corresponds to the action itself, so L for Left, C for Center, R for Right. I mean it doesn’t get more straightforward than this. T for Top, M for Middle, B for Bottom. Just go straight with that, and you’ll be on a very good footing.

The whole point is to get to this top ribbon piece with the PC, and then you’re golden. There’s really not too much to remember. It’s all baked into it. If you’re on the Mac, on the other hand, the two that are built in are COMMAND + L for the Left and COMMAND + E for Center. And because C was already taken, you have to use E and think of it as Equidistant from both sides.

Unfortunately, on the Mac, you cannot customize the keyboard shortcuts for the rest of these, for the right, top, middle or bottom, so you’re going to have to use the ribbon on the Mac to actually do it the other way. But otherwise, you’re going to save a considerable amount of time by using these keyboard shortcuts to align your cells.

Let’s illustrate these shortcuts with a few specific exercises. So you’ll have the align left. Again, just make this left section here match the exact format on the right and use the keyboard shortcut to make it happen.

So once you’re here, ALT + H + A + L for the Align Left. And you’ll go through and you’ll actually practice it several times until you get it down cold. We have it for the left, for the center, for the right, top, middle and bottom. And of course, a nice little challenge to get it to match up exactly.

Don’t forget to visit excelshir.com where you can download these exercises, along with other free resources such as keyboard shortcut cheat sheets for both PC and Mac.

Thanks for watching. See you next time. And if there’s just one thing you do today, share the Excel love. It will make you feel all warm and fuzzy on the inside.

I wouldn’t show this as a party trick at your next soirée, but I would use this when creating a quick back-of-the-napkin spreadsheet.

In this video, I will teach you how to quickly format your numbers 7 different ways without touching the mouse.

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Don’t you hate it when you’re typing out a list of numbers and some appear with a decimal, some with no decimal, some with a comma, some with a currency symbol, and all you wanted is to get them all to look the same?

This video is for you because I’m going to teach you exactly how to format your numbers quickly, efficiently, and correctly.

In the previous video, I showed you how to format your spreadsheet precisely and comprehensively. There’s actually a link in the description below, in case you missed it.

In contrast, this video shows you how to get the most common formats really quickly, for those back-of-the-napkin type calculations that you just need more quickly.

So here is a list of all of the quick formatting shortcuts. The trick to all of this is CTRL + SHIFT + Something, and that something is going to be on that entire, basically, half of that row on the keyboard on the top, starting with that Grave symbol, which you may not have used ever before, all the way through 1 through 6.

So if you do CTRL + SHIFT and one of those, you’ll get the format that corresponds to it. So CTRL + SHIFT + ` (Grave) will get you general. G, grave, general. Get it? It’s all related. Okay.

Exclamation point is because you’re going to do the number, right? Think of it as like the decimal point that appears when you do it. The @ is like, “What time is the party at?” So I want to see the time. That’s how that’s working.

The hashtag here, the little date thing, I always think of, you know, being stranded on a deserted island and counting down the days with little tick marks. So that makes me think of the day format.

Currency is straightforward because it’s a dollar sign. Percentage is a percentage. This one is a little caret, or caret, depending on how you want to pronounce it, and it’s going to be raising the scientific roof because basically it’s scientific notation. So the numbers are too big or too small, actually, and you need to show it in a scientific format.

That’s essentially it, and it’s the same exact shortcut for the Mac. It’s still CTRL + SHIFT, and then that other additional number or the Grave symbol on the left of the 1.

Pull up a chair because there’s a bunch of shortcuts to work through here, right? We’ve got the general. So you want to make the entire left section over here match the format on the right. And all you have to do is turn these cells into the correct format, CTRL + SHIFT + ` (Grave), and it will go ahead and match it to that spot.

Go through each of these using the shortcut that we talked about. There might be some subliminal messaging here, which is not so subliminal anymore because I talked about it, but you get the idea. Go through each of these, and then go through the challenge one where every single one of these should match in a very precise way. And really just practice as much as you need to until you get it memorized.

Don’t forget to visit excelshir.com where you can download these exercises, along with other free resources such as keyboard shortcut cheat sheets for both PC and Mac.

Thanks for watching. See you next time. And tonight, before putting your kids to sleep, instead of reading them a bedtime story, share the Excel love. Trust me. Knocks them right out.

You may think you know how to format cells, but until you master this goldmine of a shortcut, you’ll forever be limited.

In this video I will teach you the best (and most comprehensive) way to format cells.

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Some people are extremely particular about the way their spreadsheets look. Clearly, I’m one of them, and in this video, I’m going to teach you how to be very precise and comprehensive with your formatting, which is great for presenting to your boss, investors, or that guy across the hall you’re trying to impress.

Sure, you can use the “Home” tab on the ribbon for many of the most common formatting options, but if you really want to start to get things to the next level and be really precise and comprehensive with all your formatting options, the one place to go is Format Cells, and the way to get there is with CTRL + 1 on the PC or COMMAND + 1 on the Mac.

This is one of those shortcuts that will open up an entire world of different options for you. So, we’re going to explore in-depth, but really, the only main shortcut is the Format Cells for CTRL + 1. The way to remember this is, the one formatting shortcut to control them all, all right? Think of The Lord of the Rings when you think about this.

So once you have this window here, CTRL + 1, there’s a lot of different tabs up top, and you want to be able to navigate quickly between the different sections. The way to navigate is to go CTRL + PGDN to move to the tab on the right, CTRL + PGUP to go to the tab on the left. If you hit TAB, you’re going to move to the next section or area on this popup. TAB again, TAB again. If you want to go in the reverse direction, you’ll do SHIFT + TAB. And again, this is true for any popup that comes up on your screen on your computer, which is really cool.

Another way to navigate is to go ahead and hit the Spacebar when you’re on a check mark. You can check it by hitting SPACE, and you can uncheck it by hitting SPACE again. Alternatively, you can also do things like hit ENTER to hit the OK button or basically make it save and take effect, or hit ESC to cancel out and essentially close the window without saving your changes.

You can also do things like use the ALT and then the letter to actually activate that specific area. So, ALT + W, in this case, will get me to Wrap Text. ALT + W again will undo it. If I want to move to this box here, ALT + H. You can do a lot of these types of things, just pay attention. This is for the PC. The ALT key is a nice accelerator option.

The memory tricks for this are to control your pages or they won’t pay their tab. Think of pages as little rambunctious, obnoxious kids. They’re running around in the restaurant and not paying their bill, so control your pages, or they won’t pay their tab. That’s how you remember that piece. If you want space for dessert, nope. Check, please. The space, dessert, you know, check, it’s all related. In my mind, it was. Hopefully, that helps you.

Fortunately, on the Mac, it is actually very much the same kind of thing with very little, minute differences. It’s the same concept. CTRL + FN + DOWN, which is the same as PGDN. So again, it’s pretty much the same thing as we’ve done on the PC.

There are three main tabs on this window that are important, so that we’re going to cover. There’s the “Number,” “Alignment,” and “Border,” and let’s go through each one.

On the “Number” tab, you have a lot of different types of data, different categories for what the data could actually be. So, you’ll start by selecting that on the side, and then you get a whole host of options. Again, explore each of these on your own time, and really get a flavor of it, but things like General, Number, Currency, Accounting, these are all very, very important, and if you get really fancy, you can do all sorts of custom stuff, but most people don’t ever have to do that. So, don’t sweat it.

Let’s go to the “Alignment” tab and see that there’s a lot you can do here. You can orient your text. You can do things like “Wrap Text” or “Shrink to Fit.” You can even do some merging across, we’ll talk about that a little bit later. And so, that’s a great way to take full advantage of how your text, or your numbers, or whatever your data is, is aligned exactly the way you want to.

Finally, there’s the “Border” tab here, which is kind of incredible because it lets you choose, first, your style, what kind of paintbrush are you going to use, essentially. Well, I want this solid line or this thicker line, this thicker brush, for example. You can then choose the color. Most people keep it Automatic, but you can actually choose a different color here, and then, you use this area here as a canvas, and you will paint the borders onto this.

You can use these things on the side to actually be very specific and targeted about it, or you can do it with the mouse on that section itself, which is another approach. You can do None to erase it all quickly, you can do Outline, whole lot of things you can do, again, explore this, get a feel for it. But first, choose your style if it’s not the one that you want, then your color, and then you can go ahead and apply those changes to this canvas here.

Very important note is to select the cells first before you do any of these things. So, for example, I’m going to hit Cancel, I want to choose these cells over here, and then I’m going to hit CTRL + 1 and I’m going to apply a change, for example, a border.

Let’s make it crazy and do a little sideways border, which looks terrible, and then it applies it all the way to it. But the point is, if you just start doing borders all over the place without selecting first, it won’t get you the result that you want.

You better believe it. I’ve got exercises to practice all of these shortcuts and really remember them cold, so let’s go into each one. You’re going to match the format, make this left section look exactly like the right.

Hints, probably do the thing that it talks about at the bottom, right? It’s pretty cool. Select the cells you want, like the Number here, hit CTRL + 1 and go to the “Number” tab, and let’s see. Let’s move this to the side. Well, in fact, I want the number to appear like so, with only one decimal point and a thousand separator, and with the negative to be with red and a parentheses. So, it’s very, very precise and very comprehensive.

So, go through all of those steps to do things like changing the number format, go through the Alignment tab, make it look exactly the same way, and also do things like the border. It gets very specific. One little note for the alignment, do not merge these cells. It says so right here in the hint. It’s much better to, instead, CTRL + 1, if you want to basically get a hint, Alignment, and Horizontal, it is “Center Across Selection.” What that does is it actually keeps your data only on the left side, but it does the nice thing of putting it as if it’s centered across all of them, versus merging, which can lead to a whole bunch of problems later on, which are just annoying and stupid. So, don’t do that.

Don’t forget to visit excelshir.com where you can download these exercises, along with other free resources such as keyboard shortcut cheat sheets for both PC and Mac.

Thanks for watching, and I’ll see you next time. And I think it was Gandhi who said it best when he said, “Don’t forget to share the Excel love.” Wise words.